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Bylaws
(These bylaws were rewritten September 19, 1997 and revised in the fall of 2006.) Article I: Name
This society shall be known as the Society of Healthcare Human Resources Professionals of Pennsylvania, hereafter called “Society.” Article II: Membership
Membership in the Society shall consist of two categories: professional membership and corporate affiliate membership.
I. Professional Membership Eligibility
Membership shall be available to those individuals who:
A. Have responsibility for human resources in a health care organization, or
B. Are employed in a health care organization in a capacity not directly related to human resources but possess a bona fide responsibility for such work and interest in the objectives of the Society, or
C. Are retirees who were active members in good standing at the time of retirement.
D. Are full-time consultants who provide human resources services to healthcare organizations.
II. Corporate Affiliate Membership Eligibility
Membership shall be available to individuals who:
A. .Are employed by an organization that is engaged to providing products and/or services related to the healthcare industry.
III. Application
Application for membership shall be made to the Society in writing. Acceptance of membership is subject to approval by the Chairperson of Membership.
IV. Services and Privileges of Membership
A. Professional Members. Professional members are eligible to vote, serve on the Board of Directors, and serve as an officer and chair standing committees.
B. Affiliate Corporate Members. Affiliate Corporate members are not eligible to vote. They may not serve on the Board of Directors, chair a standing committee or serve as an officer in the Association. One representative from the member organization will be listed as the primary contact in the Association’s directory and for mailings; however, any employee of a member organization may attend SHHRPP events at the member rate. Corporate Affiliates get the “first-right of refusal” for sponsored events and publications and receive a 5% discount.) V. Transfer of Membership
Should a Society member in good standing leave a position in a hospital or related health care organization, that individual’s membership may be transferable to an eligible replacement for the remainder of the paid dues period if the organization has paid the dues and specifically requests such a transfer. Such transfers are subject to the approval of the Chairperson of Membership. VI. Loss of Eligibility
Membership of any person who is no longer eligible for member-ship in the Society shall be terminated: 1) 180 days following the loss of eligibility, or 2) at the end of the individual’s membership renewal period, whichever date is later.
Article III: Dues
Annual membership dues shall be set by the Society’s Board of Directors. Corporate Affiliate Membership will be 150% of the Professional Member rate.
Article IV: Meetings
I. Regular Meetings
There shall be regular business meetings of the Society as determined by the Board of Directors. The time and place of such meetings shall be designated by the Board of Directors.
II. Special Meetings
Special meetings of the Society may be called by the President or in the absence of the President, the Vice President, or upon written request of not fewer than one-sixth of the members. Such requests shall be directed to the Communications Officer, who shall give notice to the membership not less than seven calendar days before the date established for such special meeting. The notice shall indicate the purpose of the meeting, and no business other than so stated shall be transacted at such special meeting. III. Voting Rights and Privileges
Each Professional Member shall be entitled to one vote on any issue, which requires the vote of the entire membership or, if in the case of a special meeting, the motions related to the topic of the special meeting. All votes at special meetings shall be cast in person. The acts at a duly organized special meeting of a majority of those present and/or qualified to vote or if ballot is by mail, the acts of those casting a majority of votes cast shall be the acts of its members.
Article V: Officers
I. Eligibility for Office
To be eligible for nomination and appointment to hold office, a member must be a Professional Member and have completed 12 months of active membership in the Society immediately preceding nomination.
II. Officers
There shall be the following officers of the Society: a President; an Immediate Past President, a Vice President; a Communications Officer; and a Treasurer. III. Officers Elected by the Membership
The President, Vice President, Communications Officer and Treasurer shall be elected from among the membership in accord with Section IV by a majority of the ballots cast by qualified voters. IV. Elections and Balloting
Election of officers and members at large shall be conducted by special mail ballot in accordance with the procedures outlined below.
A. The Nominating Committee shall prepare and submit to the Board of Directors its list of nominees for the positions of the Board of Directors to be filled no later than October 1. The list of nominees, along with space to write in nominees, in ballot form, will be prepared and distributed to all voting members of the Society no later than October 15 of each year.
B. No provisions of these bylaws shall prevent any member of this Society in good standing from casting a write-in vote, on any official ballot, for any eligible member or members of the Society not selected by the Nominating Committee.
C. To be valid, completed ballots must be received at the office of the Society no later than the established deadline for that year.
D. The completed returned ballots will be tallied and held in a safe place. The ballots will be turned over to the Chair of the Nominating Committee who will determine the outcome of the balloting and communicate it to the general membership.
E. Each officer and member at large shall be elected on the basis of a simple majority of votes cast.
F. In the event of a tie, by reason of two or more candidates for the same office receiving the same number of votes, successive balloting by mail shall be conducted until one candidate receives a majority. V. Term of Office
The officers and members at large shall serve for one year and shall not be eligible to serve in the same office for more than two successive terms. However, if with a majority of the outgoing officers voting to place into nomination a current officer for re-election into the same office held in the Society, the name will be again placed into nomination for election through the majority of ballots cast by the members in the Election of Officer Balloting Process. Elected officers and members at large shall assume responsibilities on January 1 following election. VI. Vacancies
If a vacancy should occur in any of the offices or member at large positions to which a person has been elected by the membership, such office may be filled by the Board of Directors until the first day of January next following the annual election process after the office is filled.
VII. Duties
The officers shall have the following duties:
President
The President shall preside at all meetings of the Society and of the Board of Directors. With the advice and consent of the Board, the President shall appoint any committees and committee Chairs, giving due recognition to a balance of geographical representation. The President shall, without vote, be an ex officio member of all committees except the Nominating Committee and shall attend to all usual duties pertaining to this office. The President shall be responsible for the establishment of goals and objectives, as well as a plan to promote membership development.
Vice President
In the absence of, or in the case of incapacity of the President, the Vice President shall perform the duties of the President and shall act as liaison between other associations and the State Society. The Vice President is responsible for informing the membership on developments on legislative issues, as well as recommended actions to help support society positions on legislative issues. He/She will also serve as the chairperson of the professional development committee. Communications Officer
The Communications Officer will act as the editor/coordinator for the Society newsletter and will be responsible for all communications with the members, including electronic communication such as electronic mail and Web sites. Treasurer
The Treasurer will be responsible for the receipt or cause an agent to receive and keep record of all dues and funds of the Society and disburse or cause such funds to be dispersed as authorized by the Board. The Treasurer will also serve as the liaison of the membership proces. Immediate Past President
The Immediate Past President will chair the Nominating and Awards Committees. Legislative Officer
The Legislative officer will act as the liaison with outside organizations to monitor legislative efforts. He/She will also chair the Legislative Committee.
Article VI: Board of Directors
I. Composition
The Board of Directors shall consist of the officers of the Society, the President of each affiliated Society Chapter, and two members at large recommended by the Nominating Committee and voted on by the membership. All directors shall serve with vote. The affiliated Society Chapter Presidents shall serve on the Board for a term starting in January. In their absence, it is the responsibility of the Society Chapter Presidents to appoint an alternate to attend (with vote). Other individuals may be present at Board meetings to help with Society business, but they will be present without vote.
II. Duties and Powers
The affairs of the Society shall be guided by the Board of Directors. The Board shall: meet to discuss the activities of the Society; make recommendations thereon to the membership; prepare an annual plan and budget to accomplish the mission of the organization and set Society annual membership dues; and between meetings of the Society, shall have the power and authority to do and perform all acts and functions not inconsistent with these bylaws or with the action taken by the membership in a regular or special meeting. III. Meetings
A. Regular Meetings
Meetings of the Board shall be held at intervals as determined by the Board of Directors.
B. Special Meetings
Special meetings of the Board shall be called at any time by the President or upon written petition of not less than six members of the Board. IV. Quorum
A majority of the Board of Directors shall constitute a quorum. V. Vacancies
If the office of any elected director shall become vacant, such office may be filled by the Board of Directors until the next annual meeting at which time the office shall be filled by regular nomination and election.
Article VII: Committees
I. Standing Committees
There shall be four standing committees with certain powers and duties as hereinafter provided. With the advice and consent of the Board, the President shall annually appoint the members of such committees. Such committees shall report to the Board of Directors. The standing committees are:
A. SHHRPP Statewide Salary Survey: The SHHRPP Statewide Salary Survey committee shall be responsible for the operation and further development of the statewide salary survey, ensuring that regular reports are distributed on a timely basis to participants.
B. Nominating Committee: The Nominating Committee shall consist of three members: two appointed members; and the Immediate Past President who shall serve as Chair. The President shall appoint two other Society members who shall not be current members of the Board. It shall be the duty of this committee to present names of members as nominees for elected office. No member’s name may be placed in nomination without consent. Members of the Nominating Committee are ineligible for such nomination.
C. Legislative Committee: This committee will monitor trends, compliance, and potential changes in the human resource and healthcare landscape, including, but not limited to: reporting on judicial and legislative developments, providing information to the Professional Development Committee for use in preparing programs, preparing articles for the electronic newsletter; and identifying new revenue streams.
D. Professional Development Committee: This committee will be responsible for identification of member educational needs, development and coordination of educational programs (including. but not limited to the annual conference), coordinating certification preparation programs, development and/or coordination of on-line programs, and identifying new revenue streams. II. Other Committees
The Board of Directors may create or discontinue such other committees as it deems necessary. With the advice and consent of the Board, the President shall appoint the members of such committees and shall designate the Chair of each committee. Such committees shall report to the Board of Directors.
Article VIII: Affiliated Chapters
I. Formation and Purpose
In order to facilitate the objectives, growth and development of the Society, the Board of Directors may encourage, where feasible, the formation of new chapters or the consolidation of existing chapters to better meet the needs of its members.
Article IX: Amendments
I. Procedure
These bylaws may be amended by the affirmative vote of two thirds of the voting members. Such voting shall be conducted by mail ballot.
A proposed amendment, not initiated by the Board of Directors, should be submitted in writing within 10 days of the next regularly scheduled Board of Directors meeting. The proposed amendment should be directed to the Treasurer who shall refer it to the Board for discussion and action at the meeting. Article X: Amendments
I. Effective date of bylaws, provisions of the bylaws of the society or amendments thereto, when adopted at any meeting, shall become effective upon adoption unless otherwise stated in the bylaws or the amendments.
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